Signing into iCloud (and email) is one of my first tasks when setting up a new Mac. This app-specific password is different from the original one and the one used for the working iCloud email account.Despite all the new messaging services, project management tools, and chat-based ecosystems, email remains essential. 3) Yes, I do use 2 factor authentication and have been using an app-specific password with my attempts to set up my 2nd iCloud email account. 2) I am using Outlook 2016 which is part of my Microsoft Office 365 subscription.
![]() Icloud Mail In Outlook 365 Password Is DifferentWhen it comes to my “heavy lifting” type work, I can get it done much faster on my Mac. On the desktop, we’re moving everything to the web.As much as I love iOS, If you told me that I had to pick between the Mac and iOS, I’d choose the Mac. I think a lot of it has to do with iOS, where native apps are the default. I am bringing in multiple accounts into one app (personal iCloud and multiple G-Suite accounts), but another aspect is that I prefer native apps. So I want to answer the question: What’s the best email app for the Mac? Apple MailApple will always be at a disadvantage in some ways when building apps because they have to develop for the masses. So if you are reading this article and are screaming about how much better Gmail’s web interface is – know that I am not looking at web-based solutions. I want one app to use instead of four web apps. If you do want to extend Apple Mail further, be sure to check out plugins like Mailbutler and Mail Act-On. It’s only added a few new features like Mail Drop (a feature where you can send large attachments using iCloud), mark up on attachments, and VIP support.On the flip side, if you want the traditional Apple experience, you’ll love it, but it’s mostly lagged behind a lot of the other apps concerning new features. It primarily works the same as it did a decade ago. You add your mailboxes, and it builds a traditional-looking mail app (with a universal inbox), it supports all the primary services (iCloud, Gmail, Yahoo, Hotmail, Exchange, etc.), and generally works well.My biggest issue with Apple Mail is that it doesn’t do anything to drive the concept of email forward. In a lot of ways, Apple Mail doesn’t seem to be a lot different than it did when I first used it under OS X Tiger.From 40,000 feet, Apple Mail does precisely what you’d ask of it. Readle pdf expert for macIt contains customizable swipes (delete, archive, etc.). It includes a smart inbox (sort between essential emails and non-important ones). OutlookWhen I did my review of best email apps for iPhone, I praised Outlook.If you want to find an app that feels like Apple Mail+, Outlook is it. It still feels like a Mac version of Outlook for Windows. Microsoft has said they are overhauling it to make it more like the iOS apps, but we’ve not seen that yet. It feels like a completely different app. This feature is useful if you want to make an email disappear until you are back at work, etc.Unfortunately, Outlook on the Mac hasn’t been given the same treatment. ![]() ![]() It sends a native audio file, so even non-Spike users can listen to it.One final feature that is extremely well done is the Priority Inbox. I’ve been Apple’s voice memos app for this previously, so it’s nice to have it integrated into the app. Spike’s task function isn’t as fully featured as Things in terms of project management, but it’s perfect if you use a simple to-do list or are a heavy Apple Reminders user.Spike just recently added voice messaging inside the app, so if you want to send someone a quick comment about a draft document or mockup, but want to avoid another Zoom meeting, you can record a message and send it inside the app. You get all the features you’d want: rich text, links, comments, sharing/collaboration, and file sync (similar to how you can store files inside Apple Notes). With Spike’s notes functions, you get what you’d expect from a notes app, but it’s inside your email app where you can manage it with your email. Spike can be downloaded for free from the App Store. My main complaint about the app is that it’s based on Electron rather than a native Mac, but it’s super fast.Spike is free for personal users, and there are various pricing plans to pick from on the business side. Spike automatically moves them into an “Other Inbox” to keep my main one clean. I want to be able to process my inbox on the weekends, but not clutter other people’s inboxes up while they aren’t at work. One of my favorite features of Spark is swiping on an email to send it to Todoist, and then in Todoist, it has a link back to the original email.The send later feature is one I’d love to see come to Apple Mail. It also includes the ability to snooze emails, send later, email follow-up reminders, smart notifications, and tons of integrations with third-party apps (Dropbox, Google Drive, One Drive, etc.). The app includes a smart inbox to help organize your email into buckets like newsletters, pinned, new, seen, etc. It supports all the usual accounts like iCloud, Google, Yahoo, Exchange, Outlook, and IMAP.The great thing about Spark for Mac is that it brings over many great features from the iOS version. Their tagline is “Love your email again.” It certainly does a great job of helping you take control of your inbox. HeyHey launched in the summer of 2020 to much fanfare. If you’re interested in a team’s plan, but Spark doesn’t work for you, PolyMail is a similar product.By signing your organization up, you can collaborate on emails together, talk about replies privately (without having to forward things back and forth), and create permanent links to email messages (helpful for linking in a CRM, etc.).Spark is free download on the Mac App Store. When Spark initially launched, I questioned how it could remain in operation with no business model, but I now clearly understand how it plans to grow. This add-on turns Spark into a platform as much as it does an email app. Hey brings a lot of excellent features to its service, but the problem for a lot of people is that it’s tied to an email service.
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